Vendor Space - The Crystal Festival October 8th & 9th

Vendor Space - The Crystal Festival October 8th & 9th

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Dates: October 8th & 9th
Location: 1651 North 700 West, Layton, Utah 84041
Expected Audience According to Past Year: 3000-4000 attendees (expected based on past years but not guaranteed due to Covid-19)
Additional Activities: Crystal Trick-Or-Treating


About This Show:
We believe rocks should be fun! This means we believe that our show should be positive, fun, and emit happiness. For this reason, we will reject any application from any vendor that may dampen the 'fun' and 'happiness' of the show. Negativity towards the show, Davis Conference Center, other vendors, or how others enjoy their rocks, minerals, crystals, rockhounding, or lapidary practices will not be tolerated.

***********Once your application is accepted I will send a link to pay online.***********

Show Cost:
6' Table Space: $185.00
2x 6' Table Space: $350.00 (Save $20)
3x 6' Table Space: $525.00 (Save $25)
Contact me for larger spaces and a custom listing, please.

6' Table Space: $50
There are only 3 of these spaces available, you must have your own 6' table and chair. Jr. Rock Hounds must be producing their own rock, geology, or crystal related product. Jr. Rock Hounds must show proof of participating in one of the following: Earth Science Class, Geology Class, Entrepreneurship Class, previous rock hounding tours, Scouts, 4H Club, or a handwritten reason why this would enhance their education. Jr. Rock Hounds must adhere to all show rules, great customers, and be able to handle money or have a parent/guardian with them at all times who can.

Electricity & Wireless Internet:
The Davis Conference Center Offers Electricity (1 extension cord brought to your booth area), and wireless internet for the following costs:
Electricity $75
Wireless Internet Access: $10

Advertising Packages:
All vendors are announced on the Facebook Event! For additional advertising options choose below. 
Basic Advertising Package: $25 Includes Vendor Bio on Social Media and Blog, Featured Vendor in Newsletter (reaching over 5,000 customers), and Featured Vendor rotating spot on the website:
Deluxe Advertising Package: $50 Includes all of the above plus "Get to know your vendors game." Preeminent (not rotating) vendor spotlight on the website. Additional announcements on social media. The chance to add fliers/coupons/etc to the reusable bags given to the first 500 clients through he doors on Saturday. Rotating featured mention in paid advertising, and articles. 

The Crystal Festival Show Provides:
Vendor spotlights announcements, Facebook advertising, Twitter advertising, Instagram advertising, printed advertising, and website advertising. The Facebook page is: official event website is: Please provide a bio below and email photographs to be used in vendor spotlights to Adrienne at For spotlight videos please select that below and we will reach out to schedule a time.

Breakdown of Vendors Availability:
Rocks, minerals, fossils, lapidary: 50%
Jewelry & Gem Crafts and supplies: 20%
Metaphysical/Healing: 20%
Other: 10%

Rules of Conduct for all Vendors:
We will only accept vendors whose products and services fall into the following categories: 1. Rocks/Minerals/Fossils 2. Metaphysical Products 3. Rock Hounding Trips & Expeditions 4. Rock Hounding or Collecting Tools 5. Lapidary 6. Crystal Products 7. Jewelry Products or Services.

Vendor Attitude Agreement:
Please see the information about the show and know that in order to participate in this show you must agree to maintain a positive attitude towards the show, other vendors, our host, the Davis Conference Center, The Crystal Barista, rockhounding in general, and how everyone at the show chooses to enjoy their own collection.

Vendor Time Agreement:
Set up is from 8 am to 10 am. The show opens at 10 am and will stay open until 8 pm. YOU MUST STAY SET UP DURING THE ENTIRE SHOW! Anyone who takes down early will not be allowed to come back to the show in the future (this was and will continue to be an annual show). All vendors must be clear of the Davis Conference Center by 9:30 pm, with your area swept clean.

Payment & Cancelation Agreement:
Payment is due at the time of application acceptance. You may NOT sell your booth space to another vendor without approval, however, if you are applying with another vendor to share a space that is fine. Please see Covid-19 information before deciding to share space.! All vendor space is specific to the application turned in. Refunds are not offered except in the case of show cancelation.

Checkout & Taxes:
This show is NOT a central checkout show. You MUST be able to take your own payments from clients, and you are responsible for filing show taxes for this show with the state of Utah.

Exiting The Show:
To exit the show after packing up, please check out with a show coordinator and make sure your area is left swept clean.

Food and Beverages:
Davis Conference Center asks the general public that no outside food or drink be brought in to their facility. 

Security of Your Booth:
If Davis Conference Center or The Crystal Barista decides that a booth causes a security issue they may ask you to move, remove items from your booth, or leave the show. Prohibited booth items include but are not limited to Open Flames, Tasers, Open Liquids, Items or displays that project into the aisle, Adult Novelty items, and any item that may cause harm to others.

Personal Property Loss Waiver:
Any personal property of you or your guests or anyone in your party that is lost, stolen, or damaged is not the responsibility of The Crystal Barista, The Crystal Festival, or Davis Conference Center. The Crystal Barista, The Crystal Festival, and/or Davis Conference Center do not maintain insurance covering guests and vendors' loss. If you are concerned about loss you MUST purchase your own show insurance plan.

Indemnification for Non-disclosure:
Vendors of The Crystal Festival shall defend The Crystal Festival and The Crystal Barista and its directors, officers, and employees from and against all allegations, claims, actions, suits, demands, damages liabilities, obligations, losses, settlements, judgments, costs, and expenses (including without limitation attorney's fees and costs) which arise out of, relate to, or result from any action or omission of vendors and guest.

Impossibility of Performance/Stustitue Performance:
No damages shall be due for a failure of performance due to acts of God, war, terrorist acts, government regulations, riots, disaster, or strikes any one of which may make performance impossible, or due to restrictions on commodities or supplies. If, for any reason, The Crystal Festival is not available for the Event, the Crystal Festival and Davis Conference Center may reschedule, cancel, or change spaces. The Crystal Festival, The Crystal Barista, and The Davis Conference Center will not be held liable for any damages for damages, cost of advertising, loss of sales, or conflict on rescheduling.

Legal Information:
This contract is made and to be performed in Layton, Utah, and shall be governed by all construed in accordance with Utah Law. By executing this agreement I (name at the end of this application) with the company (listed at the end of this application) consent to the exercise of personal jurisdiction over it by the courts of the state of Utah which shall be where any litigation relating to this contract in any way shall occur. This contract is the entire agreement between the parties for the privilege of vending goods and services at The Crystal Festival, September 27th, 2020. Vendors may not assign any benefits arising under or associate in any way with this contract without prior written consent from The Crystal Barista and The Crystal Festival. In the vent of litigation, the prevailing party therein shall recover its attorneys' fees and costs.

Covid-19 Information:
Covid restrictions may change at anytime. 


Unique to this show every vendor must agree to bring a minimum of 200 items to pass out to trick-or-treaters. These can be candy, crystals, tumbled stones, temporary tattoos, stickers, novelty toys, or pretty much any small inexpensive item you choose. Please be aware you are expected to have these at your booth if you participate in this Crystal Festival. I encourage all of you to pass out a coupon, business card, or marketing item in addition to, along with, or however you choose to make that work, get your name out there!

Email Adrienne at for booth approval prior to purchasing. Only booths with crystal, rocks, minerals, fossils, gem crafts, mining, lapidary, Metaphysical, and related products and or services will be approved.