Dates: October 8th & 9th
Location: 1651 North 700 West, Layton, Utah 84041
Expected Audience According to Past Year: 3000-4000 attendees (expected based on past years but not guaranteed)
Additional Activities: Crystal Trick-Or-Treat
In-Order to be a vendor for this show you must AGREE to bring at least 250 items to pass out for crystal Trick-Or-Treating. These can be anything crystal, rock, mineral or fossil related BUT DO NOT NEED TO BE ROCKS! For example crystal temporary tattoos, rock candy, dinosaur party favors, etc.
About This Show:
We believe rocks should be fun! This means we believe that our show should be positive, fun, and emit happiness. For this reason, we will reject any application from any vendor that may dampen the 'fun' and 'happiness' of the show. Negativity towards the show, Davis Conference Center, other vendors, or how others enjoy their rocks, minerals, crystals, rockhounding, or lapidary practices will not be tolerated.
YOU MUST BRING YOUR OWN TABLE(S) & CHAIR(S) - ****Breakfast Provided on the 8th for set up.****
6' Table Space: $185.00
2x 6' Table Space: $350.00 (Save $20)
3x 6' Table Space: $525.00 (Save $25)
Contact me for larger spaces and a custom listing, please.
Electricity & Wireless Internet:
The Davis Conference Center Offers Electricity (1 extension cord brought to your booth area), and wireless internet for the following costs:
Electricity $65 (Both days NOT EACH)
Wireless Internet Access: $5 (Both days NOT EACH)
The Crystal Festival Show Provides:
Vendor introductions, Facebook advertising, Twitter advertising, Instagram advertising, printed advertising, and website advertising. The Facebook page is: https://www.facebook.com/TheCrystalFestival official event website is: www.thecrystalfest.com. Please provide a bio below and email photographs to be used in vendor spotlights to Adrienne at [email protected]
For spotlight videos please select that below and we will reach out to schedule a time.
- 1000 Bag Inserts (we will be purchasing 1000 reusable bags to pass out to the first 1000 families through the doors) as a vendor you have the opportunity to add a coupon, flyer, freebie, or advertisement to each bag! The cost of doing so is 2 raffle items (items we can give away at the show!) Each item must be valued at $10 to $250. BONUS: we'll advertise your booth when we give them away!
- Vendor Video $25! Choose this add-on and we will make a custom slideshow style video just for you, and advertise your links, Facebook page, website, Etsy Store, or any other url you'd like us to help your new customers find! If you choose this add-on please send us 10-20 photographs, video clips, or an album (such as link or drop box) we can find them in. The videos are fun, and get tons of attention!
- Get to Know Your Vendors Game $10! This game has helped our vendors get so much attention, and lots of interest in their booths, products, and services! This game takes up a whole day all about you on the Event page, and get's highlighted in our newsletter, Instagram, Twitter, and website!
- Live Interview $10! Choose this add-on and we will meet up with you at your house, our house, the field, or an outdoor location and go LIVE on the event page to talk all about you and what you do!
- Complete Advertising Package $35 & 2 Donations! This get's you all of the above advertising, plus any we add on later (and we always do) plus your information (including links) on our website so clients can find you both before and after.
- Sponsorship $500 - ALL ADVERTISING, Plus your Logo and Link on the banners, bags, and paid advertisements! Get your name out there, absolutely everywhere!
Breakdown of Vendors Availability:
Rocks, minerals, fossils, lapidary: 50%
Jewelry & Gem Crafts and supplies: 20%
Metaphysical/Healing: 20% - 30%
Rules of Conduct for all Vendors:
We will only accept vendors whose products and services fall into the following categories: 1. Rocks/Minerals/Fossils 2. Metaphysical Products 3. Rock Hounding Trips & Expeditions 4. Rock Hounding or Collecting Tools 5. Lapidary 6. Crystal Products 7. Jewelry Products or Services.
Vendor Attitude Agreement:
Please see the information about the show and know that in order to participate in this show you must agree to maintain a positive attitude towards the show, other vendors, our host, the Davis Conference Center, The Crystal Barista, rockhounding in general, and how everyone at the show chooses to enjoy their own collection.
Vendor Time Agreement:
Set up is from 8 am to 10 am. The show opens at 10 am and will stay open until 8 pm. YOU MUST STAY SET UP DURING THE ENTIRE SHOW! Anyone who takes down early will not be allowed to come back to the show in the future (this was and will continue to be an annual show). All vendors must be clear of the Davis Conference Center by 9:30 pm, with your area swept clean.
Payment & Cancelation Agreement:
Payment is due at the time of application acceptance. You may NOT sell your booth space to another vendor without approval, however, if you are applying with another vendor to share a space that is fine. Please see Covid-19 information before deciding to share space.! All vendor space is specific to the application turned in. Refunds are not offered except in the case of show cancelation.
Checkout & Taxes:
This show is NOT a central checkout show. You MUST be able to take your own payments from clients, and you are responsible for filing show taxes for this show with the state of Utah.
Exiting The Show:
To exit the show after packing up, please check out with a show coordinator and make sure your area is left swept clean.
Food and Beverages:
Davis Conference Center asks the general public that no outside food or drink be brought in to their facility. Because of this, they ask that vendors make sure it is out of sight of the public eye. So if you have a sack lunch please keep it under your table or out of view. Please no pizza boxes, or large wrapper mess.
Security of Your Booth:
If Davis Conference Center or The Crystal Barista decides that a booth causes a security issue they may ask you to move, remove items from your booth, or leave the show. Prohibited booth items include but are not limited to Open Flames, Tasers, Open Liquids, Items or displays that project into the aisle, Adult Novelty items, and any item that may cause harm to others.
Personal Property Loss Waiver:
Any personal property of you or your guests or anyone in your party that is lost, stolen, or damaged is not the responsibility of The Crystal Barista, The Cyrstal Festival, or Davis Conference Center. The Crystal Barista, The Crystal Festival, and/or Davis Conference Center do not maintain insurance covering guests and vendors' loss. If you are concerned about loss you MUST purchase your own show insurance plan.
Indemnification for Non-disclosure:
Vendors of The Crystal Festival shall defend The Crystal Festival and The Crystal Barista and its directors, officers, and employees from and against all allegations, claims, actions, suits, demands, damages liabilities, obligations, losses, settlements, judgments, costs, and expenses (including without limitation attorney's fees and costs) which arise out of, relate to, or result from any action or omission of vendors and guest.
Impossibility of Performance/Stustitue Performance:
No damages shall be due for a failure of performance due to acts of God, war, terrorist acts, government regulations, riots, disaster, or strikes any one of which may make performance impossible, or due to restrictions on commodities or supplies. In, for any reason, The Crystal Festival is not available for the Event, the Crystal Festival and Davis Conference Center may reschedule, cancel, or change spaces. The Crystal Festival, The Crystal Barista, and The Davis Conference Center will not be held liable for any damages for damages, cost of advertising, loss of sales, or conflict on rescheduling.
This contract is made and to be performed in Layton, Utah, and shall governed by all construed in accordance with Utah Law. By executing this agreement I (name at the end of this application) with the company (listed at the end of this application) consent to the exercise of personal jurisdiction over it by the courts of the state of Utah which shall be where any litigation relating to this contract in any way shall occur. This contract is the entire agreement between the parties for the privilege of vending goods and services at The Crystal Festival, September 27th, 2020. Vendors may not assign any benefits arising under or associate in any way with this contract without prior written consent from The Crystal Barista and The Crystal Festival. In the vent of litigation, the prevailing party therein shall recover its attorneys' fees and costs.
Due to Covid-19 restrictions, The Crystal Festival may have special requirements for both Vendors and clients. At this time only one (1) vendor maybe behind each 6' table to run the table. Clients may be counted in and out of the room to ensure social distancing. This restriction may (and are likely) to change before FEBRUARY, 2020 but whatever the State of Utah and Layton, Utah currently require and/or suggestions for events and gatherings at the time of the show will be strictly enforced. By entering this application you agree to adhere to whatever those requirements are on February 28th and 29th, 2021. Under the circumstances of a cancelation due to Covid-19 a reschedule and refund option will be provided to each vendor to choose from.
Email Adrienne at [email protected]
for booth approval prior to purchasing. Only booths with crystal, rocks, minerals, fossils, gem crafts, mining, lapidary, Metaphysical, and related products and or services will be approved.